Office Manager

TOWN OF MEDWAY

Office Manager, Fire Department

The town of Medway is seeking experienced candidates for the full-time position of Office Manager, Fire Department. This position works under the direction of the Fire Chief. Performs administrative tasks to assist the Fire Chief with the operation of the department.

The Office Manager coordinates and maintains records of the Fire department ambulance service billing system. Records and collects all supporting data for submittal to third-party billing agents and reconciles monthly billed transports. Maintains documentation for Ambulance service licenses, responds to requests for ambulance service records and completes Annual CPE Cost Report.

The Office Manager processes bi-weekly payroll, accounts payable and revenue deposits. Reconciles monthly accounts with the Town Accountant. Assists with 111F reporting. Maintains property records and reports. Processes detail billing and monitors adherence to fire union contract terms. Handles public records requests. Provides customer service to the public and schedules appointments, assists with the issuance of fire permits and certifications. Assists with annual budget preparation and grants. Maintains and updates department statistical records and prepares statistics for the Annual Town Report. The Office Manager collaborates with other town offices, attorneys, insurance companies, and vendors.

Knowledge of office practices and procedures is required, and familiarity with department operations and procedures is preferred. Must possess the ability to work independently, prioritize tasks to meet deadlines, maintain detailed records, exercise discretion, and maintain confidential information. Exceptional computer skills and proficiency in Microsoft Office are required. Exceptional interpersonal, verbal, and written communication skills are required.

A high school diploma is required, an Associate’s degree is preferred. Three years of administrative office experience including bookkeeping and payroll is required, prior third-party ambulance billing is strongly preferred. An equivalent combination of education and experience which provides the knowledge, skills, and abilities to perform the essential functions of the job may be considered.

Please send a cover letter, resume, and employment application to: Human Resources Manager, Cheryl Houle at Medway Town Hall, 155 Village St., Medway MA 02053, or email to choule@townofmedway.org. The Employment Application can be found here https://archive.townofmedway.org/human-resources/files/employment-application-2

Date of Posting: Feb. 24

Closing Date: Open until filled

Salary Range: Step 1 $27.12 – Step 3 $31.42 hiring range DOQ

The town of Medway is an Equal Opportunity Employer