Assistant Executive Director

Job Title: Assistant Executive Director
Salary: $75,000 to $85,000
Summary:

Work under the direction of the Executive Director to assist and provide service and information to retirees, members, Board members and the general public. This position requires excellent mathematical, writing and communication skills. The Assistant Executive Director should possess strong organizational skills to work independently to complete required tasks on time.

Knowledge of and experience with M.G.L. Chapter 32, P.E.R.A.C. rules and regulations and retirement software is required.

Essential Responsibilities: 

• Process the office staff payroll, monthly retiree payroll, 1099s and w-2s through the Pension Technology Group retirement software program
• Meet with new and existing employees to process enrollment, research prior service for potential buyback and change forms
• Create and maintain members’ retirement files, as well as other Board records and documents and control the retention of such records in accordance with the Massachusetts Municipal Records Retention laws
• Maintain and verify data entry information and changes in the retirement system’s Bay State Pension Solutions database for new members and enter general status updates for members on an as needed basis
• Import and reconcile retirement payroll deductions in the Bay State Pension Solutions retirement software program.
• Attend monthly Retirement Board meetings, prepare and distribute board members’ informational packets, agendas, public meeting notices, and minutes of Board meetings
• Prepare correspondence and assist in mailings to retirees, active members, Public Employee Retirement Administration Commission (PERAC), board members, other retirement boards and others as directed including 3(8)c liabilities
• Prepare various annual reports for auditors and PERAC
• Prepare and participate in educational presentations for employees and retirees
• Assist in the running of Board elections with posting notices, member correspondence, and election process
• Assist in the scheduling, travel arrangements, registering, processing of reimbursements for education and training
• Maintain up to date information on the Retirement Board website
• Create and distribute new Retirement Board newsletter
• Perform related duties as required

Qualifications for the position: 

• A minimum of two years of experience within the Massachusetts contributory retirement system is preferred.
• Highly proficient in Microsoft Office, specifically Word and Excel
• Previous executive support experience preferred

Retirement Office hours: Monday –Thursday, 7:30 a.m. to 4:30 p.m.

Interested candidates should send cover letter and resume via electronic submission only to Executive Director, Elena Kothman at: elenak@newburyportretirement.org

Equal Employment Opportunity employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, marital status, sexual orientation, national origin or ancestry, ethnicity, service of veteran’s status or any other characteristic protected by law.

A background and/or a reference check may be performed.